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Operations Executive

$3,000 to $3,500 Per Month
Job Type
7 Sep 2022

Job Description:

• Responsible for the effective coordination of assigned port calls.

• Submission of ICA applications, Pilotage booking and messages, MPA Digiport Submissions

• Full Agency Scope, from Pre-Arrival Info messages to FDA closure

• Job working hours are beyond the normal boundaries of Office hours as vessel ETA is around the clock.

• Advice on selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required.

• Ensure compliance with Ships Agency processes, standards and procedures, including correct use of the operating system.

• Ensure mandatory use of operating system as reporting tool in compliance with the company procedures.

• Ensure proper monitoring of the vessel and attendance to any follow up enquiries.

• Ensure correct amount of pre-funding are received or the correct level of authority has approved any deviation, prior to performing the Port Call.

• Establish and maintain vessel's files and ensure that all transactional systems are updated real time.

• Ensure proactive, efficient and timely communication at all times.

• Report leads, business opportunities and relevant port updates observed to Agency Manager.

• Monitor and record expenses that arises during vessels' port call.

• Proactively follow up, check and approve supplier's invoices.

• Ensure cost effectively Vessel Operations.

• Ensure consistent high level of accuracy of deliverables.

• Meet or exceed annual KPI's targets for Ships Agency performance.

• Accountable to maintain the QHSSE standard


• Atleast 2 years of relevant experience is required (Freshers are welcome for Junior Executive position)

• Diploma in Maritime Studies or equivalent

• User level computer skill in all office software

• Will require internal training for technical ERP

• Ethical approach managing Port Agency Operations

• Languages required: English/Mandarin/Malay

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  • Job Reference: 706041226-2
  • Date Posted: 7 September 2022
  • Recruiter: Alphard Marine Services Pte Ltd
  • Location: Singapore
  • Salary: $3,000 to $3,500 Per Month
  • Job Type: Permanent